AGENDA management SOLUTIONS

Pre-Meeting

Submit, track and route agenda items for approval using a defined workflow. Use electronic digital signatures for approvals.

During Meeting

Take roll call, motions, votes and notes in real-time. Live video meeting streaming and archived video editing and indexing.


Post Meeting

Publish meeting minutes PDF with links to recorded video to your public website using an online Records Management System

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Agenda Management Best Practices
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Agenda Management Best Practices

Streamline the Entire Agenda Management Process

Streamline the legislative agenda management process from start to finish. You can finally go paperless and in doing so, increase efficiency within your internal process. Automate the processes of creating staff reports, agendas, and packets; real-time roll-call; vote tabulation; meeting minutes; agenda archival; backup material; keyword search and retrieval. Using automated workflow allows you to easily define business processes, automate task notification, and track every action with the click of your mouse. Maximizes efficiencies by allowing tasks to be passed from electronic inbox to inbox until project completion, promoting responsibility, accountability, and increased productivity.


Agenda Creation Made Easy

Create agenda items and staff reports for review, submittal, tracking of the item approval and inclusion on the final agenda.

  • Submit, route, and track items through the approval process
  • Route agenda items automatically to reviewers and approvers
  • Notify approvers via e-mail of items to be reviewed, with direct link to the item
  • Approve, reject, comment on or re-route proposed agenda items
  • Delegate tasks to someone else when an individual isn't available to review items
  • Use digital signatures on approved items/agendas
  • Auto generate the agenda packet

Manage Meetings with Ease

  • Edit and move agenda items
  • Clerks Minutes Module
  • Take real-time role call
  • Approve, reject, comment on or re-route proposed agenda items
  • Record meeting minutes

Post Meeting

  • Create meeting minutes with links for supporting documents
  • Publish meeting minutes as PDF or HTML
  • Meeting archiving and searching
  • Records Management System (RMS)
  • Enterprise Content Management (ECM) system

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