Eliminate manual data entry - capture all types of files electronically or through a scanner
Automatically index files using Optical Character Recognition (OCR) technology for storage
Find documents within seconds and check-in/out using version control
Scan paper documents, import electronic files and email, then OCR, edit, and store your information in electronic format. You can create, search and retrieve everything from your desktop or anywhere using Questys Web Access. Outputting what you find is easy too, just print, fax, email or export information in just a couple of clicks.
Document Management provides some of the basic functionality to our Enterprise Content Management suite of software, imposing controls and management capabilities over electronic documents.
Some of the key features include:
The document check-in/out feature eliminates one of the most common challenges by ensuring that only one user can edit a file at a time. It allows users to collaborate and make changes in an organized manner while preventing the loss of shared work. This prevents accidental overwrites and duplication of effort, while ensuring proper version control.
Version control lets you manage your document review process by creating and
maintaining multiple versions of a document. Files are saved as they are edited. Roll-back allows you to “activate” a prior version in case of an error or premature release. Version control allows you to find the differences and modifications between files.
A recorded history of who did what to a document during the course of it's life in the system
Audit trail is the complete history or log of any activity being performed on a document inside your Questys repository. These activities include creation, modification, copying, moving and deletion. Administrators or managers can view the audit log and identify each step in the process the document goes through.
Annotations allow you to highlight an area, free form draw or add a sticky note comment
to a document. Redaction allows you to draw dark areas, such as a rectangle, to cover sensitive or confidential information in a document to prevent others for reading that content.
The speed of search, one of the most important factors in any Document Management System (DMS), is the hallmark of Questys. In virtually all cases, the system will locate a unique search term in less than one second, regardless of database size! Search the full text of your documents (every word, every page, every file) within the system, search just the metadata fields, or search by folder.
Security and access tracking that you need to implement a document security strategy. Users can be organized into groups to provide different levels of rights. For example one group might be able to edit documents, while another group might only have access to see the documents, and those documents may have redactions. This ensures that the only authorized users have access to certain documents to stay in compliance.
"Questys enterprise content management solutions are easy to implement, adopt, use and maintain. They are cost effective while enabling productivity and compliance for our organization. A key benefit is the level of integration with other applications.” Muslim Gadiwalla, CIO, City of St. Petersburg, FL