Securely Store/Retrieve
Index and store documents electronically for quick retrieval with secure user access
Enterprise Content Management (ECM) is the strategies, methods and tools used to capture, manage, store, preserve, and deliver content and documents related to organizational processes
The driving force behind ECM is to make people more productive. The primary goal is to enable organizations to deliver relevant content to users where and when they need it as well as eliminate ad hoc processes that can expose an organization to regulatory compliance risks and security issues.
- Capture means entering content into the system
- Manage is what you do so that it can be found and efficiently used by approved users
- Storing it in a secure document management system
- Preserve refers to long-term care archiving. Protecting it so it can be utilized in the future when it’s needed
- Deliver is putting the information in the right people’s hands right when they need it
Capture Documents
Scanned Images or Electronic Documents
- Advanced optical recognition technology to automatically extract important data from scanned images
- Full page or zonal Optical Character Recognition (OCR) to capture pertinent information
- Recognizes many barcode types, regardless of where they appear on the page
- Capture data on unstructured documents
Securely Store & Retrieve
Store documents in a standard folder structure like your filing cabinets
- Check-in/check-out and locking, to coordinate the simultaneous editing of a document so one person’s changes don’t overwrite another’s
- Version control, so tabs can be kept on how the current document came to be, and how it differs from the versions that came before
- Audit trail, to permit the reconstruction of who did what to a document during the course of its life in the system
- Annotation to easily search and find documents that have additional notes
- Redaction to block out information in a file based on their permission level
- Security and access control so you can block out users based on permission level
Automate Business Processes
Manage Your Process, Not Your Paper
- Speed up day to day task flow while increasing project control
- Maximize resources while flexibly balancing workload for staff
- Promote consistency, efficiency and accountability in staff
- Reduce project time and cost
